How To Apostille Texas
Police Records

Step 1

We only need three things from you to complete the expedited Texas apostille police records process.

First, mail us or drop off at our office your original Texas county sheriff or city police records (it cannot be a photocopy) that have been properly notarized by a Texas notary public (you cannot use a notary public from any other state or country).

Apostille Texas can also provide you with traveling notary public services where we send a mobile notary public right to your home, business, office, or hotel to notarize any type of legal documents if you live, work, or visiting the Austin, TX metro area.

Please call or email us to let us know in what zip code you need a mobile notary public to travel to and how many documents you need notarized to obtain a quote from us.

The Texas Secretary of State office will reject any non-recordable document (police records criminal background check reports) if the notarization was not completed by a Texas notary public.

The affiant’s signature (the person or people who signed said document in front of a Texas notary public) on the document must be the original. Meaning the signature on the document that the Texas notary witnessed cannot be a copied, electronic, or automated autopen type signature. 

The Secretary of State in Texas will reject your document if an original signature was not used to notarize your documents.

A Texas authentications unit staffer will use a magnifying glass and/or a smudge test to verify that all non-recordable documents presented to them used original signatures. So don’t think you or your company can sneak this past them.

The below Texas Secretary of State approved notary jurat and acknowledgment verbiage (only choose one set of notary verbiage to place on your document) must be written on your police records report if you want to receive a Texas apostille certificate or Texas authentication certificate.

Either you, an attorney, or a Texas notary public must copy/paste the below notary jurat or notary acknowledgment verbiage (choose and only use one set of notary verbiage not both) onto your affidavit, or use a blank Microsoft Word document (DO NOT print this whole webpage out as-is and get it notarized) to attach it to your affidavit or simply handwrite (print NOT cursive) this state-required notary jurat (first one) or notary acknowledgment (second one) verbiage onto your affidavit document.

Click on the big PDF icons below that say, “CLICK HERE TO DOWNLOAD” to instantly download a copy of the notary jurat or notary acknowledgment verbiage that you can print out, sign, and put on or attach to your police records to receive an apostille.

Download PDF

State of Texas

County of

Sworn to and subscribed before me on the day of (month) (year),
by (print name of LEO).

 


Texas notary public signature

Download PDF

Or…

State of Texas

County of

Before me, (print notary name), on this day personally
appeared (print LEO name), known to me or proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the foregoing instrument and acknowledged
to me that he executed the same of the purposes and consideration therein expressed.

Given under my hand and seal of office this day of (month), and (year).


Texas notary public signature

The above notary jurat and notary acknowledgment verbiage must be written in all English on your documents. The actual police records report content can be in any non-English language (say you got it translated) but the entire notary acknowledgment or notary jurat text cannot be in a different or translated language other than English. 

If the notary jurat or notary acknowledgment verbiage that is used on your police records report is not 100% in English your document will be rejected by the State of Texas.

A Texas notary public can also attach a separate piece of paper to your police records report so they can add the proper notary acknowledgment or jurat text, date of the notarization, notary stamp, and notary signature.

This last option is in case your police records report doesn’t have enough room on the front side of it or if you don’t want to add this notary information on the backside of your police records report for some reason. 

Apostille Texas only apostilles police records background check reports at the state government level for the State of Texas but if the country you’re sending your documents to is not a member nation of the 1961 Hague Convention you will need to go through two more legal document filing steps. We can assist you with these two additional steps even if we don’t obtain the state level authentication certificate for you from a non-Texas state.

The second step is to rush file your police records background check report at the United States Department of State (USDOS) office in Washington D.C but this step can only be done after you have been issued a state level authentication certificate by one of the fifty state secretary of state offices in the United States.

The third step is to rush file your police records background check report with the foreign country embassy of where your documents are being submitted to in Washington D.C. This final document legalization step can only be done after you have been issued both a state and federal authentication certification on your U.S police records background check report.

Step 2

Second email, mail, or drop off at our office a prepaid FedEx or UPS return shipping label (we do not accept air waybills) that you can create and purchase online at FedEx.com or UPS.com without needing to create or have an existing account set up with them. You can also visit any UPS Store or FedEx Office location to purchase a prepaid shipping label as well. 

Do not use the United States Postal Service (USPS) because they lose things constantly
(potentially your police records) and are completely unreliable and slow.

The reason we require a prepaid return shipping label is so we can mail your documents back to you or to wherever and whomever in the world that you want your documents shipped to.

On the prepaid return FedEx or UPS shipping label that you must provide us please list the senders (from) mailing address as your name/address or any U.S address because you cannot list our company name or address as the from/sender for liability reasons. Then for the receiver’s address (to) just list the name/address of where and who you want your documents mailed back to. 

Click on the below links for easy step-by-step screenshot directions on how to create a prepaid FedEx or UPS shipping label online in only a few minutes.

https://www.apostilletexas.org/faqs/shipping/how-and-where-do-i-create-and-purchase-a-prepaid-fedex-return-shipping-label/

https://www.apostilletexas.org/faqs/shipping/how-and-where-do-i-create-and-purchase-a-prepaid-ups-return-shipping-label/

If it’s an international shipment (USA to another foreign country) please also provide us with a customs invoice (see the two links below to download custom prefilled out for you templates) that shipping companies (FedEx, UPS) will normally require you to include whenever you ship documents internationally to certain countries. If you or someone on your behalf will be returning to our office the following business day to pick up your apostilled or authenticated documents you of course won’t need to provide us with a shipping label.

https://www.apostilletexas.org/faqs/shipping/where-do-i-download-a-fedex-shipping-invoice-template-to-use-for-international-shipping/ 

https://www.apostilletexas.org/faqs/shipping/where-do-i-download-a-ups-shipping-invoice-template-to-use-for-international-shipping/ 

For the fastest possible turnaround time, we can hand deliver your documents right to your home, office, business or hotel the very same day that we apostilled or authenticated them for an additional courier fee. The courier cost will depend on what city and zip code in Texas you need us to travel to. This is for situations where you don’t have the time to travel back to our office to pick your documents up or you don’t want your documents mailed anywhere.

Step 3

Third, you will need to download, sign, and email, mail, or drop off at our office our rush Texas apostille service order form that can be instantly downloaded by clicking on the Texas apostille order form button below.

We cannot accept or process your documents by mail, email, or drop off until we receive a properly completed apostille order form from you.

If you will be dropping your documents off at our Austin, Texas office location in person you must bring this completed Texas apostille order form in with you along with any documents that you want us to rush apostille or authenticate for you or for your company.

When you arrive at our office walk up to our front lobby receptionist desk area and tell them that you have some documents to dropoff for Apostille Texas. Detailed directions and pictures of our office and office building are on our contact us page as well for you to view.

Please also understand your documents will not and cannot be apostilled or authenticated onsite at our office so this isn’t walk-in service.

The only legal and government entity in Texas that can issue apostille and authentication certificates is the Texas Secretary of State office which is where we will rush file your Texas police records report at on your behalf.

We must receive your Texas police records report by mail or dropped off at our office by noon CST Monday-Friday (excluding all bank and government holidays) to be able to provide you with same day Texas apostille services. If we receive your Texas police records report after that cutoff time don’t worry we’ll simply attempt to file it on the next business day. 

Lastly, we do not have these Texas apostille order forms available at our front desk receptionist area.

So if you choose to drop your documents off at our office please make sure to print out and bring this Texas apostille order form in with you or alternatively you can email us the completed Texas apostille order form ahead of time. 

Texas Apostille &
Authentication
Services Pricing

TXSOS Seal

All Texas Secretary of State government filing fees are included in the $95 price.

100% Satisfaction Guarantee

Money back guarantee if we don’t attempt to file your documents in the stated time.

Document Courier

Your documents couriered to any shipping center (return shipping costs not included).

Cellphone Email

Document filing status updates by email or text.

Austin Texas

We’re based in Austin, TX, so no middleman for you to go through.

Phone and Email Support

Phone and email support seven days a week.

Texas Documents

Additional documents filed at the same time only $65 each.

Texas Apostille Service Pricing Chart
Same Business Day Apostille Service $95

Same Business Day
Apostille Service

TXSOS Seal

All Texas Secretary of State government filing fees are included in the $95 price.

100 Satisfaction Guarantee

Money back guarantee if we don’t attempt to file your documents in the stated time.

Document Courier

Your documents couriered to any shipping center (return shipping costs not included).

Cellphone Email

Document filing status updates by email or text.

Austin Texas

We’re based in Austin, TX, so no middleman for you to go through.

Phone and Email Support

Phone and email support seven days a week.

Texas Documents

Additional documents filed at the same time only $65 each.

Texas Apostille Service Pricing Chart
Texas Apostille Order Form