We only need three things from you to start the apostille certificate of incumbency service process.
First, mail us or drop off at our office your original certificate of incumbency (it cannot be a photocopy or a online digital notarization) that have been properly notarized by a Texas notary public (you cannot use a notary public from any other state or country).
Apostille Texas can also provide you with a traveling notary public that can be sent out to your home, business, office, or hotel to notarize any type of legal documents if you live, work, or visiting the Austin, TX metro area.
Please call or email us to let us know in what zip code you need a mobile notary public to travel to and how many documents you need notarized to obtain a quote from us.
The Texas Secretary of State office will reject any non-recordable document (certificate of incumbency) if the notarization was not completed by a Texas notary public or done via e-notary, online, or virtual notary services.
The affiant’s signature (the person or people who signed said document in front of a Texas notary public) on the document must be the original. Meaning the signature on the document that the Texas notary witnessed cannot be a copied, electronic, or automated autopen type signature.
The Secretary of State in Texas will reject your document if an original signature was not used on your documents.
A Texas authentications unit staffer will use a magnifying glass and/or a smudge test to verify that all non-recordable documents presented to them used original signatures. So don’t think you can sneak this past them.
The below Texas Secretary of State approved notary jurat and acknowledgment verbiage (only choose one to place on your documents) must be written on every non-recordable document that you want to receive a Texas apostille certificate or Texas authentication certificate on.
Either you, an attorney, or a Texas notary public can copy/paste this below notary jurat or acknowledgment verbiage onto a blank Microsoft Word document (DO NOT print this whole webpage out as is and get it notarized) and attach it to your certificate of incumbency or simply handwrite (print NOT cursive) this state-required notary jurat (first one) or notary acknowledgment (second one) verbiage onto the backside of your certificate of incumbency document.