How To Apostille
Texas Birth Certificates

Apostille Birth Certificate Long Form
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Apostille Birth Certificate Short Form
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Step 1

We only need three things from you to start the expedited Texas apostille birth certificate service process.

First, mail us or drop off your original Texas birth certificate at our office. The Texas birth certificate you submit to us cannot be a photocopy or a notarized copy and you can’t fax or email us a copy of your birth certificate to apostille or authenticate.

The Texas Secretary of State will only accept and issue apostille certificates and authentication certificates on original Texas birth certificates that are physically presented to them not copies. 

When we say an “original birth certificate” this means you have an original Texas birth certificate that was issued at the time (year) of your birth or a raised seal certified copy of your birth certificate that you can order and obtain from either Texas Vital Statistics (also called Texas Vital Records in Austin, TX) or from the Texas county clerk’s office of where the official birth record was first recorded at.

Do not send us a Texas birth certificate to apostille or authenticate if it was issued before 1980.

Your Texas birth certificate must be issued after 1980.

If not, you will need to order a new certified copy of your birth certificate from Texas Vital Records or from the Texas county of where you were born (ordering at the county level is by far the fastest way and what we recommend) because the Texas Secretary of State won’t be able to find that old of birth record in their public records database.

If your state certified copy or original Texas birth certificate was issued between 1980-1999 you have roughly a 50/50 chance that it will be rejected by the Texas Secretary of State because they won’t be able to find that old of birth record in their public records database.

With that said we’ve successfully apostilled and authenticated many Texas birth certificates issued from the 1980’s and 1990’s that the TXSOS found so we’ll happily attempt to file your Texas birth certificate that was issued during these years.

But please be aware if the Texas Secretary of State does reject your Texas birth certificate (we will email you a copy and mail you the original rejection letter that the TXSOS issues on all rejected documents) you will have to order a new certified birth certificate copy and then pay us our full apostille service fee a second time to reattempt to apostille or authenticate your birth certificate for the second time.

Your birth certificate cannot be issued from another state or country and it must be issued from the State of Texas.

If your birth certificate was issued from another U.S state other than Texas you can only receive an apostille certification or authentication certification on a U.S birth certificate or any other type of recordable document (death certificates, marriage licenses or marriage certificates, divorce decrees or divorce certificates) from the state in which the document originated and was issued from.

For example, if you were born in the State of California but you now legally reside in Texas you can only obtain an apostille certificate or authentication certificate on your California birth certificate from the California Secretary of State. The exact same scenario applies to all recordable legal documents and the 49 U.S states.

Apostille Texas only authenticates and apostilles birth certificates at the state government level for the State of Texas but if the country you’re sending your documents to is not a member nation of the 1961 Hague Convention you will need to go through two more legal document filing steps. We can assist you with these two additional steps even if we don’t obtain the state level authentication certificate for you from a non-Texas state.

The second step is to rush file your birth certificate at the United States Department of State (USDOS) office in
Washington D.C but this step can only be done after you’ve been issued a state level authentication certificate by one of the fifty state secretary of state offices in the United States.

The third step is to rush file your birth certificate with the foreign country embassy of where your documents are being submitted to in Washington D.C. This final document legalization step can only be done after you have been issued both a state and federal authentication certification on your U.S birth certificate.

 

Step 2

Second email, mail, or drop off at our office a prepaid FedEx or UPS return shipping envelope/label (we do not accept air waybills) that you can create and purchase online at FedEx.com or UPS.com without needing to create or have an existing account set up with them. You can also visit any UPS Store or FedEx Office location to purchase a prepaid shipping label as well.

Do not use the United States Postal Service (USPS) because they lose things constantly (potentially your birth certificate) and are completely unreliable and slow.

The reason we require a prepaid return shipping envelope/label is so we can mail your documents back to you or to wherever and whomever in the world that you want your documents shipped to.

Click on the below links for easy step-by-step directions on how to create a prepaid FedEx or UPS shipping label online in only a few minutes.

https://www.apostilletexas.org/faqs/shipping/how-and-where-do-i-create-and-purchase-a-prepaid-fedex-return-shipping-label/

https://www.apostilletexas.org/faqs/shipping/how-and-where-do-i-create-and-purchase-a-prepaid-ups-return-shipping-label/

If it’s an international shipment (USA to another foreign country) please also provide us with a invoice (see the two links below to download invoice templates) that shipping companies (FedEx, UPS) will normally require you to include whenever you ship documents internationally to certain countries. If you or someone on your behalf will be returning to our office the following business day to pick up your apostilled or authenticated documents you of course won’t need to provide us with a shipping label.

https://www.apostilletexas.org/faqs/shipping/where-do-i-download-a-fedex-shipping-invoice-template-to-use-for-international-shipping/ 

https://www.apostilletexas.org/faqs/shipping/where-do-i-download-a-ups-shipping-invoice-template-to-use-for-international-shipping/ 

For the fastest possible turnaround time, we can hand deliver your documents right to your home, office, business or hotel the very same day that we apostilled or authenticated them for an additional courier fee. The courier cost will depend on what city and zip code in Texas you need us to travel to. This is for situations where you don’t have the time to travel back to our office to pick your documents up or you don’t want your documents mailed anywhere.

On the prepaid return shipping label
that you must provide us you can list the
from senders mailing address as:

Apostille Texas
108 Wild Basin Rd S, Ste 250
Austin, TX 78746

Step 3

Third, you will need to download, sign, and email, mail, or drop off at our office our rush Texas apostille service order form that can be instantly downloaded by clicking on the Texas apostille order form button below.

If you will be dropping your documents off at our Austin, Texas office location in person you must bring this completed Texas apostille order form in with you along with any documents that you want us to rush apostille or authenticate for you or for your company.

When you arrive at our office walk up to our front lobby receptionist desk area and tell them that you have some documents to dropoff for Apostille Texas. Detailed directions and pictures of our office and office building are on our contact us page as well for you to view.

Please also understand your documents will not and cannot be apostilled or authenticated onsite at our office so this isn’t walk-in service.

The only legal and government entity in Texas that can issue apostille and authentication certificates is the Texas Secretary of State office in Austin, TX which is where we will rush file your Texas birth certificate at on your behalf.

We must receive your Texas birth certificate by mail or dropped off at our office by noon CST Monday-Friday (excluding all bank and government holidays) to be able to provide you with same day Texas apostille services. If we receive your Texas birth certificate after that cutoff time don’t worry we’ll simply attempt to file it on the next business day. 

Lastly, we do not have these Texas apostille order forms available at our front desk receptionist area.

So if you choose to drop your documents off at our office please make sure to print out and bring this Texas apostille order form in with you or alternatively you can email us the completed Texas apostille order form ahead of time. 

Texas Apostille &
Authentication
Services Pricing

TXSOS Seal

All Texas Secretary of State government filing fees included in the $95 price.

100% Satisfaction Guarantee

Money back guarantee if we don’t attempt to file your documents in the stated time.

Document Courier

Your documents couriered to any shipping center (return shipping costs not included).

Cellphone Email

Document filing status updates by email or text.

Austin Texas

We’re based in Austin, TX, so no middleman for you to go through.

Phone and Email Support

Phone and email support seven days a week.

Texas Documents

Additional documents filed at the same time only $65 each.

Texas Apostille Service Pricing Chart
Same Business Day Apostille Service $95

Same Business Day
Apostille Service

TXSOS Seal

All Texas Secretary of State government filing fees included in the $95 price.

100 Satisfaction Guarantee

Money back guarantee if we don’t attempt to file your documents in the stated time.

Document Courier

Your documents couriered to any shipping center (return shipping costs not included).

Cellphone Email

Document filing status updates by email or text.

Austin Texas

We’re based in Austin, TX, so no middleman for you to go through.

Phone and Email Support

Phone and email support seven days a week.

Texas Documents

Additional documents filed at the same time only $65 each.

Texas Apostille Service Pricing Chart
Texas Apostille Order Form