We only need three things from you to start the expedited Texas apostille death certificate service process.
First, mail us or drop off an original Texas death certificate at our office. The death certificate you submit to us cannot be a photocopy or a notarized copy and you
can’t fax or email us a copy of a death certificate to apostille or authenticate.
The Texas Secretary of State will only accept and issue apostille certificates and authentication certificates on original Texas death certificates that are physically presented to them not copies.
When we say an “original death certificate” this means you have an original Texas death certificate that was issued at the time (year) of the persons death or a raised seal certified copy of a death certificate that you can order and obtain from either Texas Vital Statistics (also called Texas Vital Records in Austin, TX) or from the Texas county clerk’s office of where the official death record was first recorded at.
Your Texas death certificate must be issued after 1980. If not, you must order a new certified copy of your death certificate from Texas Vital Records or from the Texas county of where you were born (ordering at the county level is by far the fastest way and what we recommend) because the Texas Secretary of State won’t be able to find that old of death record in their state records database.
If your state certified copy or original Texas death certificate was issued between 1980-1999 you have roughly a 33% chance that it will be rejected by the Texas Secretary of State because they won’t be able to find that old of death record in their state records database.
With that said we’ve successfully apostilled and authenticated many Texas death certificates issued from the 1980’s and 1990’s that the TXSOS found so we’ll happily attempt to file your Texas death certificate that was issued during these years.
But please be aware if the Texas Secretary of State does reject your Texas death certificate (we will email you a copy and mail you the original rejection letter that the TXSOS issues on all rejected documents) you will have to order a new certified death certificate copy and then pay us our full apostille service fee a second time to reattempt to apostille or authenticate your death certificate for the second time.
The death certificate cannot be issued from another state or country and it must be issued from the State of Texas.
If a death certificate was issued from another U.S state other than Texas you can only receive an apostille certification or authentication certification on a U.S death certificate or any other type of recordable document (birth certificates, marriage licenses or marriage certificates, divorce decrees or divorce certificates) from the state in which the document originated and was issued from.
For example, if a person died in the State of California but they legally resided in Texas you can only obtain an apostille certificate or authentication certificate on a California death certificate from the California Secretary of State. The exact same scenario applies to all recordable legal documents and the 49 U.S states.
Apostille Texas only apostilles death certificates at the state government level for the State of Texas but if the country you’re sending your documents to is not a member nation of the 1961 Hague Convention you will need to go through two more legal document filing steps. We can assist you with these two steps even if we don’t obtain the state level authentication for you from a non-Texas state.
The second step is to rush file your death certificate at the United States Department of State (USDOS) office in
Washington D.C but this step can only be done after you have been issued a state level authentication certificate by one of the fifty state secretary of state offices in the United States.
The third step is to rush file your death certificate with the foreign country embassy of where your documents are being submitted to in Washington D.C. This final document legalization step can only be done after you have been issued both a state and federal authentication certification on a U.S death certificate.