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Texas Apostille Services

Step 1

We only need three things from you to start the Texas apostille utility bill copy service process.

First, mail us or drop off at our office a copy of a utility bill that has been properly notarized by a Texas notary public (you cannot use a notary public from any other state or country) that includes a signed sworn affidavit statement from you on it.  

Apostille Texas can also provide you with a traveling notary public that can be sent out to your home, business, office, or hotel to notarize any type of legal documents if you live, work, or visiting the Austin, TX metro area.

Please call or email us to let us know in what zip code you need a mobile notary public to travel to and how many documents you need notarized to obtain a quote from us.

The Texas Secretary of State office will reject any non-recordable document (utility bill copy) if the notarization was not completed by a Texas notary public and if the utility bill holder does not sign their name and make a certified copy affidavit statement on the notarized photocopy like the one below.

Either you or a Texas notary public can copy/paste this below notary jurat or acknowledgment verbiage onto a blank Microsoft Word document (DO NOT print this whole webpage out as is and get it notarized) and attach it to your utility bill copy or simply handwrite (print NOT cursive) this state-required notary jurat (first one) or notary acknowledgment (second one) verbiage onto your utility bill copy.

                                                                                 Certified Copy Affidavit

On this ________ day of ______________________ , 20____, 
I ___________________________________ (utility bill holders name) swear and attest that the attached document is a true, correct, and unaltered copy of a original utility bill, to which I am the documents custodian, named therein; and that I presented the original of the attached document (s) to the undersigned notary public as satisfactory evidence.

(Affiant/custodian holder signature)

State of Texas

County of ______________________

Sworn to and subscribed before me on the _______ day of _____________________________, 20____,
by ________________________________ (utility bill holders name).

(Notary public signature)

The affiant’s signature (the person or people who signed said document in front of a Texas notary public) on the document must be the original.

Meaning the signature on the document that the Texas notary witnessed cannot be a copied, electronic, or automated autopen type signature. The Secretary of State in Texas will reject your document if an original signature was not used on your documents.

A Texas authentications unit staffer will use a magnifying glass and/or a smudge test to verify that all non-recordable documents presented to them used original signatures. So don’t think you or your company can sneak this past them.

The above notary acknowledgment verbiage must be written in all English on your documents. The actual utility bill copy affidavit content can be in any non-English language (say you got it translated) but the entire notary acknowledgment text cannot be in a different or translated language other than English. 

If the notary acknowledgment verbiage that is used on your utility bill copy is not 100% in English your document will be rejected by the State of Texas.

Order Same Day
Texas Apostille Services

Step 2

Second email, mail, or drop off at our office a prepaid FedEx or UPS return shipping envelope/label that you can create and purchase online at FedEx.com or UPS.com without needing to have an existing account set up with them. You can also visit any UPS Store or FedEx Office location to purchase a prepaid shipping label as well.

Yes, you can use the United States Postal Service but we highly recommend that you don’t because they lose things constantly (potentially your utility bill) and are completely unreliable and slow.

The reason we require a prepaid return shipping envelope/label is so we can mail your documents back to you or to wherever and whomever in the world that you want your documents shipped to.

If it’s an international shipment (USA to another foreign country) please also provide us with a invoice that shipping companies (FedEx, UPS, USPS) sometimes will require you to include whenever you ship documents or packages internationally to certain countries. If you or someone on your behalf will be returning to our office the following business day to pick up your apostilled or authenticated documents you of course won’t need to provide us with a shipping label.

For the fastest possible turnaround time, we can hand deliver your documents right to your home, office, business or hotel the very same day that we apostilled or authenticated them for an additional courier fee. The courier cost will depend on what city and zip code in Texas you need us to travel to. 

This is for situations where you don’t have the time to travel back to our office to pick your documents up or you don’t want your documents mailed anywhere.

On the prepaid return shipping label
that you provide us you can list the
from senders mailing address as:

Apostille Texas
108 Wild Basin Rd S, Ste 250
Austin, TX 78746

Step 3

Third, you will need to download, sign, and email, mail, or drop off at our office our rush Texas apostille service order form that can be instantly downloaded by clicking on the Texas apostille order form button below.

If you will be dropping your documents off at our Austin, Texas office location in person you must bring this completed Texas apostille order form in with you along with any documents that you want us to rush apostille or authenticate for you or for your company.

When you arrive at our office walk up to our front lobby receptionist desk area and tell them that you have some documents to dropoff for Apostille Texas. Detailed directions and pictures of our office and office building are on our contact us page as well for you to view.

Please also understand your documents will not and cannot be apostilled or authenticated onsite at our office so this isn’t walk-in service.

The only legal and government entity in Texas that can issue apostille and authentication certificates is the Texas Secretary of State office in Austin, TX which is where we will rush file your utility bill documents at on your behalf.

We must receive your utility bill documents by mail or dropped off at our office by noon CST Monday-Friday (excluding all bank and government holidays) to be able to provide you with same day Texas apostille services. If we receive your utility bill documents after that cutoff time don’t worry we’ll simply attempt to file it on the next business day. 

Lastly, we do not have these Texas apostille order forms available at our front desk receptionist area.

So if you choose to drop your documents off at our office please make sure to print out and bring this Texas apostille order form in with you or alternatively you can email us the completed Texas apostille order form ahead of time. 

Texas Apostille Order Form