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Texas Apostille Services

Step 1

We only need three things from you to start the Texas apostille college records service process. 

First, mail us or drop off at our office your original Texas college records but only after a college admin or registrar official has signed it and it has been properly notarized by a Texas notary public (you cannot use a notary public from any other state or country). A Texas notary public must watch a school official sign your original college records.

A Texas notary public must sign their name, date it, place their notary stamp, and write this below notary jurat verbiage on the backside of your original college records or attach a separate piece of paper (the college can also attach a letter) to your college records after they witness a school official sign your original college records.

State of Texas
County of
Sworn to and subscribed before me on the day of (month) (year),
by _______________ (school officials name).

Texas notary public signature


The second option is you can make a photocopy of your original college records then attach and sign a document certified copy affidavit statement (exact verbiage to use below) in front of a Texas notary public who will then notarize it. 

This option can only be done if you currently reside in Texas because you must physically sign infront of a Texas notary public who will then notarize the affidavit statement. No other U.S state or country public notary can be used for this.

Certified Copy Affidavit

On this ________ day of ______________________ , 20____,

I ____________________ (diploma holders name)

swear and attest that the attached document is a true, correct, and unaltered copy of my original college records, to which I am the documents custodian, named therein; and that I presented the original of the attached document (s) to the undersigned notary public as satisfactory evidence.

(Affiant/custodian signature)

State of Texas

County of ______________________

Sworn to and subscribed before me on the _______ day of _____________________________, 20____,

by ________________________________ (diploma holders name).

(Notary public signature)

The above notary acknowlegdement verbiage must be written in all English on your copy or original college records. The actual college records content can be in any non-English language (for example say you got your college records translated) but the entire notary area text cannot be in a different or translated language other than English.

If the notary verbiage that is used on your college records is not 100% in English your document will be rejected by the Texas Secretary of State.

The Texas Secretary of State office will reject any non-recordable document (college records) if the notarization on it was not completed by a Texas notary public.

The affiant’s signature must be an original (the person who signed the college records in front of a Texas notary public). Meaning the signature on the copy or the original college records (yours or a school official) that the Texas notary witnessed cannot be a copied, electronic, or automated autopen type signature.

The Secretary of State in Texas will reject your college records apostille request if an original signature was not used on it.

A Texas authentications unit staffer will use a magnifying glass and/or a smudge test to verify that all non-recordable documents presented to them (college records) used original signatures. So don’t think you can sneak this past them.

Apostille Texas only apostilles college records at the state government level for the State of Texas but if the country you’re sending your documents to is not a member nation of the 1961 Hague Convention you will need to go through two more legal document filing steps.

We can assist you with these two additional steps even if we don’t obtain the state level authentication certificate for you from a non-Texas state.

The second step is to rush file your college records at the United States Department of State (USDOS) office in Washington D.C but this step can only be done after you have been issued a state level authentication certificate by one of the fifty state secretary of state offices in the United States.

The third step is to rush file your college records with the foreign country embassy of where your documents are being submitted to in Washington D.C. This final document legalization step can only be done after you have been issued both a state and federal authentication certification on your U.S college records.


Step 2

Second email, mail, or drop off at our office a prepaid FedEx or UPS return shipping envelope/label that you can create and purchase online at FedEx.com or UPS.com without needing to have an existing account set up with them. You can also visit any UPS Store or FedEx Office location to purchase a prepaid shipping label as well. 

Yes, you can use the United States Postal Service but we highly recommend that you don’t because they lose things constantly (potentially your college records) and are completely unreliable and slow.

The reason we require a prepaid return shipping envelope/label is so we can mail your documents back to you or to wherever and whomever in the world that you want your documents shipped to. 

If it’s an international shipment (USA to another foreign country) please also provide us with a invoice that shipping companies (FedEx, UPS, USPS) sometimes will require you to include whenever you ship documents or packages internationally to certain countries. If you or someone on your behalf will be returning to our office the following business day to pick up your apostilled or authenticated documents you of course won’t need to provide us with a shipping label.

For the fastest possible turnaround time, we can hand deliver your documents right to your home, office, business or hotel the very same day that we apostilled or authenticated them for an additional courier fee. The courier cost will depend on what city and zip code in Texas you need us to travel to. This is for situations where you don’t have the time to travel back to our office to pick your documents up or you don’t want your documents mailed anywhere.

                                                                                On the prepaid return shipping label
                                                                                  that you provide us you can list the
                                                                                    from senders mailing address as:

Apostille Texas
108 Wild Basin Rd S, Ste 250
Austin, TX 78746

Step 3

Third, you will need to download, sign, and email, mail, or drop off at our office our rush Texas apostille service order form that can be instantly downloaded by clicking on the Texas apostille order form button below.

If you will be dropping your documents off at our Austin, Texas office location in person you must bring this completed Texas apostille order form in with you along with any documents that you want us to rush apostille or authenticate for you or for your company.

When you arrive at our office walk up to our front lobby receptionist desk area and tell them that you have some documents to dropoff for Apostille Texas. Detailed directions and pictures of our office and office building are on our contact us page as well for you to view.

Please also understand your documents will not and cannot be apostilled or authenticated onsite at our office so this isn’t walk-in service.

The only legal and government entity in Texas that can issue apostille and authentication certificates is the Texas Secretary of State office in Austin, TX which is where we will rush file your college records at on your behalf.

We must receive your college records by mail or dropped off at our office by noon CST Monday-Friday (excluding all bank and government holidays) to be able to provide you with same day Texas apostille services. If we receive your college records after that cutoff time don’t worry we’ll simply attempt to file it on the next business day. 

Lastly, we do not have these Texas apostille order forms available at our front desk receptionist area.

So if you choose to drop your documents off at our office please make sure to print out and bring this Texas apostille order form in with you or alternatively you can email us the completed Texas apostille order form ahead of time. 

Texas Apostille Order Form